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Head of People & Administration

About Appsilon

Appsilon is an ambitious and fast-growing software house and consultancy specializing in decision support systems and machine learning with Fortune 500 clients across the globe. We are a unique company driven by a mission to improve our society and environment. Some examples of our #AI4good work include contributing to animal preservation in Gabon Parks, building COVID-19 dashboards, and improving data science tools for Doctors Without Borders.

We are a global leader in R and Shiny, which are used by companies of all sizes to build analytical applications. When companies run into difficult problems or want to initiate large-scale enterprise projects, they come to Appsilon.

Before you apply, please read our code of conduct.

Head of People & Administration

12.000 – 15.000 + Vat / B2B

Your role

As a Head of People & Administration you’ll be responsible for creating our HR department almost from the scratch. You’ll have a chance to build a lot of processes and manage a few areas – people, culture, l&d, administration etc. You will have a huge impact on the company’s business goal, so if you want to do work that really matters, then keep reading.

Why do we need you?

Appsilon is growing – we grew 50% this year and plan to grow from 50 to 100 people next year. This brings many challenges related to culture, processes, administration, and many other areas. We need someone who can help us scale our company on many levels and see this as an interesting challenge in their career!
If you want to be a very important part of a growing company, feel that joining us can be a super adventure and another challenge that will help you grow as well – read on.

You’ll be responsible for a few areas:




  • Team Building activities and offsites
  • Appsilon organization structure architecture & maintenance
  • Help identify and design Learning & Development initiatives for the team
  • Remuneration policies across teams
  • Implement and maintain relevant HR tools and processes in line with the agreed digital people strategy
  • Improving Management culture (Improve manager’s onboarding; Consider 360 performance reviews for managers; Monthly People <> Managers meetings to continuously set expectations)




  • Remote work culture / Way we work
  • Facilitating internal communication and facilitating problem resolution
  • Coordinating interpersonal relationships – supporting employees in all areas of HR
  • Influence best practice HR principles and standards that are aligned to our values
  • Help provide quality insights using people analytics, data and reporting but also talking to people and responding to comments in analytics


Recruitment & Onboarding:


  • Help deliver a people plan in line with the overall business objectives
  • Employer Branding
  • Employee Experience Strategy
  • Improving the onboarding process, including conducting the first onboarding meeting
  • Gathering team and new employee feedback after trial period and renegotiating terms




  • Preparing contract templates for employees
  • Assuring Appsilon processes are GDPR compliant
  • Revising & adjusting vendor contracts
  • Company legal stuff (KRS, reports, etc)
  • Ensure proper and timely execution of administrative processes.
  • Seeking and implementing ideas to improve the above processes in order to implement the business strategy and achieve its objectives.
  • Equipment management
  • Creating organizational processes to streamline the work of teams.


Team Management


  • Manage & build People Team
  • Develop the skills of people in your team
  • Hold weekly 1-on-1s with your team members, provide them with feedback and suggest areas of improvement


Why Appsilon is a good place for you


  • A very short decision-making process
  • High impact role: you will be able to set up our People & Administration team almost from scratch
  • Support fast growing company to do it right, and not only maintain but even improve culture while doing so
  • You’ll change stuff that does not work at Appsilon
  • You’ll work directly with company founders and international team
  • You’ll participate in the rapid growth of the company – we plan to grow from 40 to 100 people next year
  • We have an amazing team, ready to support you


In addition, we offer:


  • 12.000 – 15.000 + VAT / B2B
  • +5% of salary in Professional Development Budget to spend on activities that help you grow
  • 26 days of paid holidays + an equivalent of public holidays in Poland, est. 11 days in 2021
  • 4 paid days per year to be used for training/conferences, events, or workshop
  • Remote work-first working culture with flexible working hours
  • Private health care insurance
  • Sports card
  • Equipment : MacBook or Lenovo, monitor, headphones etc.


What we expect


  • Professional English
  • Experience in similar role
  • Experience in working for start-ups, scale-ups and/or fast growing companies
  • Experience in people & team management
  • Knowledge of multiple human resource disciplines, including compensation practices, organizational diagnosis, culture and engagement, employee relations, diversity & inclusion, performance, and development management.
  • Practical knowledge of HR and payroll services and labor laws.
  • Location: Poland


What can you expect during the recruitment process?


  1. Screening call with Talent Manager
  2. Recruitment Task
  3. On-line meeting with Talent Manager and Hiring Manager
  4. Culture fit interview

Does this sound like a great opportunity for you? Use the Apply button below!

Our Recruitment Process

Our recruitment process is flexible for each candidate, as we adapt it to the requirements for every open position.
Interviews with Talent Hunter and Tech Team
Recruitment Tasks and Skill Tests
Meeting with Management for a Final Decision
If you'd like to join our team, apply to one of our open positions or send an email to [email protected]

Our projects

Every few months we start completely new projects and dive into a new industry. One day we might discover the secrets of promotions in retail chains, another day we might analyze satellite images using machine learning. Our projects are not only an opportunity to test our skills in difficult statistical, algorithmic, and technological problems but also an opportunity to learn how many different industries work from the inside.

ML Building Damage Assessment

In this app, you can explore an AI model that the Appsilon AI team built for the xView2 competition. The model locates buildings and assesses damage sustained after natural disasters.


This app allows for an interactive exploration of disaster risk and development indicators in Madagascar.

Shiny Enterprise Dashboard

When we build scalable and reliable enterprise dashboards, we focus on UX and a modern aesthetic that improves our models' functionality.

see more projects

Paulina Kaczmarczyk
Paulina Kaczmarczyk
Talent Acquisition

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